Collaborating on ThingLink projects within a team or educational setting can greatly enhance productivity and make it easier for everyone to contribute effectively. Collaboration happens through shared folders which act as a shared workspace for your users.
While shared folders aren't required for collaborating on scenarios, it's helpful to keep all materials in one place so that different editors can easily access and use them within the scenario.
In this article, we'll cover:
How to set up a shared folder
To start collaborating, you'll first need to create a shared folder. On your 'Media' page you can create a new folder by clicking on the folder icon 'Create folder':
By default, all newly created folders are private. To give access to other members of your organization you need to change the folder's access. To do this:
- Hover over the newly created or already existing folder a
- Click on the three dots and click 'Manage access' or open the folder you'd like to share and click the 'Manage access' icon next to the folder's name.
- A new window will pop up where you can adjust who has access to the folder:
You can choose from three different access levels: Viewer, Editor, or Administrator. If you want others to be able to make changes to the files, you'll need to give them 'Editor' or 'Administrator' access.
You can share a folder with specific users/groups or your entire organization.
- Share with specific users or groups: enter their email or username or group's name, select their access level (Editor or Administrator), and click 'Done'.
- Share with the whole organization: click 'No access' next to 'All users from my organization' and change it to 'Editor access.' Note that this option is available to administrator users only.
Folders can contain subfolders, which can have their own individual access settings, giving you more control over who can access which materials.
For more detailed information about shared folders, please see this article.
Collaborative editing - Scenes
Once your shared folder is ready and has preferred access settings, make sure all the scenes you want to work on are placed in that folder. This allows multiple users to make changes to the scenes and see each other’s work which makes it ideal for teams or educational groups to work together.
Synchronizing changes
If someone else makes changes to a scene you're working on, a white 'Refresh' button will appear on the right side of the Editor. Clicking the button allows you to synchronize your project with updates made by others while preserving your own edits.
If two people edit the same tag, the system will automatically keep the most recent change made.
Collaborative editing - Scenarios
Collaborating on scenarios is similar to working on scenes. For easier collaboration, we recommend storing all materials needed for the scenario in a shared folder. This ensures that everyone has easy access to the materials used in the scenario, keeping everything organized in one place and speeding up the creation process.
Granting editing access for scenarios is similar to giving access to a folder. To allow others to make changes to your scenario:
- Hover over the scenario you want to share for collaboration.
- Click the three dots button or open the scenario and click 'Manage access'
- Select users you want to allow to edit the scenario by giving them 'Editor' or 'Administrator' rights.
Synchronizing changes
When collaborating on a scenario, a 'Synchronize' button will appear at the top if changes have been made by someone else. Click this button to update the scenario with the latest edits, ensuring that all recent changes made by you and others are visible and current.
If you have any feedback or questions regarding collaborative editing, please submit a support request.
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